Job Title: Warehouse Assistant

Application deadline: 18.05.2023

Duty Station: Hasaka

Responsibilities:

• Understand, implement, and maintain standard IRC inventory management policies and procedures.
• Manage receipts, handling, storage, release, and transportation of goods from warehouse Hassaka to distribution points.
• Coordinate with program teams to submit stock release requests in accordance with distribution plans.
• Involve requesters to conduct inspection at the time of consignments arrive at warehouse premises making sure that quality of goods match with the required criteria.
• Ensure that stocks related documentation is completed and assessable to official observers.
• Manage casual labor activities to load and off load shipments and prepare their payments for onward submission to finance.
• Prepare monthly stock reports making sure that closing balances are matched with bin card and stock card balances.
• Ensure correct stacking and turnover (FIFO/FEFO) procedures.
• Report damages and losses following documented procedures as outlined in inventory manual.
• Conduct physical stock taking on monthly basis and report any variation in stock.
• Ensure that stocks held available in balances are distributed before the end date of any awards.

Background/IRC Summary:

The Syria crisis is often described as the worst humanitarian catastrophe since the end of the Cold War. Today, 13.4 million people in Syria – more than half of the country’s population – are in need of humanitarian assistance with needs increasingly being exacerbated by economic decline. Of these, 6.8 million are refugees and asylum-seekers who have fled the country. This is no short-term humanitarian episode. The devastating human consequences to huge numbers of people will endure for decades. The destruction of relationships, communities, livelihoods, homes, and infrastructure will take years to repair.

IRC is offering a robust humanitarian response to the Syria crisis a rapidly expanding portfolio, supported by more than 1000+ staff in Syria Country Program. IRC is undertaking programs in Syria and the neighboring countries of Turkey, Iraq, Lebanon, and Jordan in the fields of health, child protection, early childhood development, education, women’s protection and empowerment, non-food items and food distribution, cash assistance, water and sanitation, protection and rule of law, and livelihood programming. Our work in these challenging settings gives rise to some of the most pressing issues facing contemporary humanitarian action, including questions of access, security, funding and coordination.

Job Overview/Summary:

Reporting to the warehouse Officer, the Warehouse Assistant is responsible for, with cooperation of warehouse officer, the efficient coordination and management of warehouse in Hasaka. As a part of the Supply Chain team in Hassaka, they must be able to provide services, whilst ensuring standard methodologies and maintaining audit-compliant records.

Grade:  9B – Assistant

Department: Operations – Supply Chain

Position Reports to: Warehouse Officer

Position directly supervises:  N\ A

Indirect Reporting (If applicable): Supply Chain Manager

Key Internal Contacts: All staff

Key External Contacts:  N \ A

Professional Standards: IRC staff must adhere to the values and principles outlined in IRC Way – Global Standards for Professional Conduct. These are Integrity, Service, Accountability and Equality. In accordance with these values, IRC operates and carries out policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-Workplace Harassment, Respect at Work Fiscal Integrity, and Anti-Retaliation.

Returning National Candidates: We strongly encourage national or returning national candidates to apply for this position. If you are a citizen of the Country in which this position is based and are currently located outside of your home country and possess over two years of international work experience, the Middle East Region has introduced an attractive remuneration package. The package includes competitive compensation, return flight to post, shipping allowance, temporary housing and a relocation allowance. Certain restrictions may apply. IRC strives to attract, motivate and retain qualified national staff in our programs.

Accountability to Clients: IRC staff must adhere to the commitment of contributing to the sustainability and development of its (CR) Client Responsiveness Mechanisms, preserving the culture of prioritizing the needs of our clients and affected communities by systematically listening to their perspectives and using their feedback to make programmatic decisions and give them greater influence over program design and delivery.

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.

Diversity and Inclusion: at IRC MENA, we are passionate about creating an inclusive workplace that promotes and values diversity. Organizations that are diverse in age, gender identity, race, sexual orientation, physical or mental ability, ethnicity, nationality, and perspective are validated to be better organizations. More importantly, creating a safe workspace environment where everyone, from any background, can do their best is the right thing to do. So, bring your whole self to work.

IRC is committed to creating a diverse, inclusive, respectful and safe work environment where all people are treated fairly, with dignity and respect. In keeping with our core values of Integrity, Service, Accountability and Equality, IRC strives to maintain a work environment built on mutual respect in which all individuals treat each other professionally, and free of bias, prejudice, and harassment. IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of IRC Persons in any work setting. All IRC staff, wherever they are located, are accountable for creating an environment free of discrimination, harassment, bullying, and retaliation.

• College degree preferably in a relevant field.
• Approximately 2 years of dynamically responsible professional experience in handling Warehouses.
• Previous experience in an emergency or conflict-afflicted setting is required.
• Strong computer competency with word processing, Excel, Outlook spreadsheets, databases, and other IT skills.

Demonstrated Skills and Competencies:

• A commitment to IRC’s mission, vision, values, and IRC Way – Professional Code of Conduct.
• Credible written, presentation and verbal communication skills; ability to convey information effectively and solid experience providing training and staff development.
• Validated sense of professional discretion, integrity, and ability to handle complex situations diplomatically and to effective resolution.
• Excellent management and interpersonal skills and a solid ability to promote harmonious/cohesive teamwork, in a cross-cultural context.
• Validated ability to plan long-term, organize priorities and work under administrative and programmatic pressures with detail orientation and professional patience.
• Highly collaborative and resourceful; ability to establish positive working relationships with senior level management and all other partners to maximize cooperation and productivity.
• Curiosity, a desire to continually learn and develop and a sense of humor is a must.
• Analytical ability in creating effective solutions to complex matters while adhering to labor laws and internal policies.

Language/Travel:

• Local language(s) and good in English.
• Travel: Derek and Semalka Bordar