Job Title: Finance Officer

Application deadline: 23/05/2023

Duty Station: Deir Ezzor

Collate payment files, Performing detailed review of back-up documentation to ensure presence and accuracy of all required supporting documentation and ensure the necessary compliances before processing payment.

 Ensure the validity of the invoices (quality of invoices, validation); check that vouchers are properly filled

 Review and highlight any anomalies on payment requests received from various team members

 Ensure all support documents in English or translated into English

 Ensure project allocation are accurate

 In a timely manner, ensure payments are being made to suppliers in accordance with the organization financial policies and procedures.

 Ensure the documents are scanned and uploaded to the SharePoint folder on timely manner

 Manage and review cash book ensuring all entries are accurate and fully supported by proper documentation; allocating expenditure following defined analytic lines and following and analysing these lines with the Finance Manager

 Carrying out the financial orientation to new joining staff

 Conduct regular coaching session to all the team members to build up capacity in area of financial management, documentation, compliance with process

 Ensure all correct procedures, including authorisation and holding limits, with respect to floats are being adhered to in Dier AZzour office.

 Ensure cash counts and cash reconciliations are being performed on a weekly and monthly basis in Dier AZzour office and to look for the difference, if any

 Support to prepare cash forecast of Dier AZzour Office

 Witness and verify all Hawala payments in AZzour together with Finance assistant.

 Ensure all procedures and controls around Hawala payment process are being followed in Dier AZzour office.

 Ensure relevant hardcopy and soft copy files are appropriately maintained.

 Liases with Syria Finance Manager to discuss and resolve any issues as required.

2

 Together with Finance assistant assure the finance documents properly stored according to archive system

 Ensure that the appropriate finance procedures are set up and operational in Dier AZzour office (e.g. Hawala payments, cash movements, back-up check, authority levels, coding, payments, filing, floats etc).

 Manage the collection of national staff timesheets for Dier AZzour before submission to Finance Manager.

 Act as finance representation on procurement committees taking place in Dier AZzour.

 Cooperate with Logistics Officers/Assistants ensure regular physical stock counts (monthly) reconciling physical stocks with stock cards and/or stationery lists according to existing logistics procedures.

 Support the organization work in Syria by undertaking other tasks as directed by the Finance Manager, Area Coordinator or Finance Coordinator.

 Be aware of, understand and comply with all policies and procedures (Code of Conduct, finance, logistics, HR, security management etc).

 Undertake other related duties as may reasonably be assigned by the Country Financial Controller or Syria Finance Manager.

 Managing performance of the Finance Assistant

Advertiser: unknown

Other Information’s:

“Only Shortlisted candidates will be contacted .

CVs should be in English Language and in Word or PDF format .

the number of positions is 1

Essential

- At least 3 years demonstrated work experience in finance field or equivalent demonstrated analytic skills.

- Good English

- Computer skills (MS Office pack; Good Excel Skills)

- Reliable, committed, easy-going, team player with the ability to function well independently

Desirable

- University degree in relevant field.

- Experience in working in the humanitarian sector.