About ACTED

We go the last mile. Founded in Afghanistan, against the backdrop of a forgotten crisis, Acted’s

mission is to save lives and support people in meeting their needs in hard-to-reach areas. Millions

of vulnerable people around the world need humanitarian assistance today, and hundreds of

millions will need it tomorrow, in the face of the growing threat of climate change. We believe that

our assistance must be conceptualised and delivered within the framework of people’s natural

environments, and the territories on which they depend. Therefore, Acted pursues a triple

mandate as a humanitarian, environmental and development aid actor, contributing to the relief,

stabilisation, and recovery of crisis-affected people in fragile areas. This vision is guided by the

motto “Think Local – Act Global” – reflecting the need to rely on a deep understanding of local

territories and contexts to develop and implement actions based on local knowledge, structures

and capacities. This local thinking contributes to a global response – running through all Acted

programming and operations – as we work together towards the building of a 3ZERO world: a

world with Zero Exclusion, Zero Carbon, and Zero Poverty.

Context of the position and key challenges

The Area Finance Officer has the responsibility to adhere to the PSEAH Policy (Protection against Sexual Exploitation, Abuse and Harassment). The Area Finance Officer has the obligation to complete all mandatory trainings related to the Code of Conduct and the PSEA policy and report any safeguarding concern such as breaches of organizational policies or codes of conduct according to Acted’s procedures. The Area Finance Officer carries out work duties in a way that does not harm children, vulnerable adults or other staff or volunteers.

JOB PURPOSE

Under the authority of the Area Senior Finance Officer, the Area Finance Officer support the Senior Area Officer in the oversight of Area finances. More specifically, s/he is overseeing the area accounting process and is responsible for the area payments and treasury management, as well as the implementation and follow-up of certain financial management and control tools.

OBJECTIVES

·          Ensuring a smooth monthly accounting process as well as archiving of documentation for the Area.

·         Validating Area payments and managing treasury flows in compliance with ACTED procedures.

·         Consolidate and follow up finance internal control tools and reporting for the Area.

Key roles and responsibilities

KEY RESPONSIBILITIES:

1.    Accounting (incl. documentation, filing and archiving)

1.1.  Oversight of the accounting flows of the area (by the 5th of each month and upon request) by:

·         Checking that the cash and bank balances match the cashbook and the physical cash in the safe statement. In case of discrepancy, support the team in identifying the reasons of the gap and correcting it,

·         Checking that the flows are well cross-referenced.

·         Checking the level of open advances and loans and evaluating the financial risk for ACTED, if any.

·         Making sure that the financial information in staff exit forms matches the accounting data and that all advances are closed at least 5 days before the staff leaves the organization.

1.2.  Accounting data review (between the 1st and 4th of each month and upon request) by:

·         Supporting the cashier to make sure s/he uses the right allocation in the payment voucher.

·         Supporting the Finance Assistant in reviewing that the book entries of the month are respecting the mission standard description.

·         Supporting the Finance Assistant in making sure each entry has a Third-Party Code, when necessary, as per the standard requirements.

·         Supporting the Finance Assistant in checking that the entries have the proper accounting code, in line with the ACTED Standard Accounting Chart.

1.3.  Send the consolidated monthly closure of accountancy to the capital office according to the schedule.

2.      Payments and cash management

2.1.  Validate the monthly HR/Incentive laborers TITANICs.

2.2.  Entry point Money Transfer Agencies (i.e., Hawalas) focal point, mobilized for cash payments by Acted.

2.3.  Supervise Area treasury management: available amount, balance checks, and security instructions.

2.4.  Supervise and control the cashier on cash handling and cash management (weekly and monthly cash checks).

3.      Implementation and Follow-Up of Financial tools

3.1.  Allocations

·         Act as finance department focal point for support costs (i.e., running costs) and, as such, indicate the budget line to the requesting departments.

3.2.  Budget Control and Funding Structure

·         Supporting the Senior Finance Officer during the budget monitoring tools monthly / ad hoc review.

·         Update the CFU-DFU daily and submit the report by the 6th of each month for the Senior Finance Officer’s review.

4.      Other duties

Upon request of the Senior Finance Officer support in as acting SFO for any finance-related matter including attend internal coordination meetings on behalf of the Senior Finance Officer.

KEY PERFORMANCE INDICATORS

•           % of monthly accounting reports submitted on time (i.e., books)

•           % of monthly financial planning/monitoring reports submitted on time (i.e., CFU-DFU, HR/ILs TITANICs).

•           Sound oversight of the forecast/allocation of running costs.

•           Accuracy of monthly accounting and financial planning/monitoring reports.

•           Degree of autonomy of finance team..

Required qualifications and technical expertise

QUALIFICATIONS

–       A University Degree in accountancy, finance, or a related major, with at least 1 year of previous experience in finance.

OR

An Institute degree in accountancy, finance, or a related major, with at least 3 years of previous experience in financePrevious experience in Finance in an International NGO of at least 1 year

–       Excellent knowledge of MS Office (Excel – Word) and Outlook

–       Intermediate English language.

–       Fluent in Arabic

–       Min 3 years of total experience.

Preferred

–       At least 4 years of general Experience in a related field if you hold institute degree

–       At least 2 general Experience in a related field if you hold University degree