Scope of Work

Under the supervision of the Operation Coordinator, the Finance & HR Manager carries out administrative, accounting and financial management of iMMAP France in NES, in compliance with donor and iMMAP France procedures.

He/she supervises accounting operations and cash management and carries out budget follow up in conjunction with the program team.

He/she prepares monthly salary payrolls and ensures iMMAP France’s Human Resources policy is properly implemented in NES.

He/she supervises iMMAP France’s Housekeeper.

Description of Duties

Budget & Financial Monitoring

• Update iMMAP France financial allocation table for NES
• Update the Financial Monitoring Tool (FMT) forecast in coordination with the Operation Coordination and for NES -spent Budget lines.
• Ensure compliance to iMMAP France and donor financial procedures.
• Contribute, in close link with the Operation coordinator and Project manager to develop proposal budgets.

Cashflow/Accountancy

• Manage daily/monthly cash-flow and ensure that safe and cash boxes are well supplied.
• Formulate monthly cash request. After validation from Operation Coordinator and Project Manager, send the request to iMMAP France HQ and monitor its reception.
• Supervise safe and cashbox and ensure weekly cash counts and reconciliations.
• Contribute to the development and application of the cash management policy
• Prepare the monthly closing, review and integration of the accounting.
• Ensure invoices and document scanning, preparing monthly voucher and integrated it in the monthly accounting pack.

Administrative/HR Management

• Assist in welcoming and integrating new personnel, ensure they receive administrative briefing.
• Manage recruitment administration such as posting advertisements, logging applications, coordinating interview arrangements, and assisting with the new starter processes.
• Supervise the archiving, handling, and security of iMMAP France personnel files.
• Draft and present employment contracts for employees at his/her base
• Supervise the leave balance/management at the personal following iMMAP France procedures.
• Ensure that performance reviews are carried out according to iMMAP France procedures.
• Apply the formalities provided for sanctions and for termination or breach of contract.
• Supervise the collection of elements needed to establish wages and monitor their proper implementation.
• Calculate income taxes and prepare monthly report to the authorities.
• Prepare on a monthly basis the salary payroll and pay slip.
• Assist in applying iMMAP France salaries and social policies.

Finance/HR Team management:

• Conduct performance reviews for members of the HR and Finance team.
• Follow up on leave management of his/her team.

Security management:

• Follow up and comply with iMMAP France Security and Safety procedures.

ORG CHART POSITION (reporting and functional relationships)

Education

University degree in business administration, finance or relevant field.

Experience

With at least 3 years or work experience in finance and/or HR management position.

Practical experience with international NGOs, or UN agencies’ financial procedures in the areas of accounting, budgeting, reporting, and other financial controls.

Soft skills

• Flexible and adaptable to any situation.
• Ability to work independently while under pressure and during long hours.
• Excellent work habits with a willingness to work in a multi-cultural environment.
• Excellent organizational skills, including proven ability in administration, financial.
• Excellent communication skills, including drafting documents.
• Fluent speaking/writing English and Arabic/Kurdish is mandatory.

Programmes

• Excellent computer skills in the Windows and Microsoft 365.
• Working knowledge of accounting software an advantage

Guiding Principles

• Personnel is expected to conduct itself in a professional manner and respect local laws, customs and iMMAP France ’s policies, procedures, and values at all times and in all Countries.
• iMMAP France has zero-tolerance for sexual harassment, exploitation and abuse, human trafficking, child abuse and exploitation. Any violations of these principles and policies will be treated as serious misconduct.
• iMMAP France is an Equal Opportunity Employer regardless of background.