Action for Humanity Organization is a non-governmental, non-profit, neutral organization that looks forward to rebuilding human life and building a generation capable of advancing society by providing them with all the necessities of life such as food, medicine, education, medical aid, and water.

Note: Due to the urgency of this position, CVs will be reviewed on a rolling basis and the vacancy can be filled before the specified closing date.

Qualifications and Education Requirements:

- Preferably a university degree in business administration, commercial, economics, supplies management or in administration related fields.
- Minimum 4-5 years of work experience in procurement and supply chain, preferably with ingos.

 Skills & Abilities:

- Must have shown project management skills and experience, excellent interpersonal skills, the ability to find solutions and achieve results, the ability to analyze and resolve sophisticated issues, and the ability to empower team members
- Knowledge of Excel, PowerPoint, Word as well as experience implementing and using procurement systems
- Organized, detail-oriented, and results-driven with a proactive approach.
- Strong team player with effective communication and leadership skills.
- Good mathematical aptitude and problem-solving abilities.
- Willing to travel regularly and work independently.
- Fluent in Arabic and English.
- High personal integrity, trustworthy, and responsive.
- Able to multi-task efficiently and prioritize tasks.

General Description of the Role & Main Responsibilities:

1.    Premises & Procurement Management
         •    Ensure all utilities (electricity, water, gas, internet, etc.) are functional and available across premises.
         •    Oversee the safety and security of all premises, ensuring first aid kits and fire extinguishers are readily available and operational.
         •    Ensure facilities are secure and safeguarded from threats such as theft, power surges, or fire risks.
         •    Coordinate renovation and maintenance work for program offices, guest houses, and warehouses.
         •    Assist in establishing and maintaining efficient warehouse management, including training staff on best practices in stocktaking, stacking, shelving, and pest control.
         •    Manage assets, including tracking requisition, movement, and maintaining the assets list.
         •    Ensure procurement activities adhere to AFH policies, including following up with suppliers and contractors to guarantee timely delivery of goods, services, and works.
         •    Maintain communication with relevant departments on the status of procurement, providing updates on a daily and weekly basis.
         •    Supervise warehouse assistants and daily workers to ensure compliance with procedures and timely task completion.

2.    Fleet Management
         •    Ensure effective implementation of daily and weekly transportation schedules for project needs, monitoring subordinate performance to confirm compliance and timely execution.
         •    Supervise drivers, report any issues to the Area Manager, and ensure adherence to safety protocols (First Aid Kits, vehicle checks, etc.).
         •    Oversee fleet operations, including repairs, maintenance, and monitoring vehicle use.
         •    Manage administrative documentation for fleet management, including rental contracts and insurance policies.
         •    Coordinate the transportation of goods to and from project sites.
         •    Oversee installation, maintenance, and repairs for office equipment, including computers, printers, and photocopy machines.
         •    Archive equipment documents and maintain accurate records of operating costs and maintenance for office equipment.

3.    Reporting
         •    Prepare monthly reports on fleet usage, costs, and maintenance, including any rental contract changes.
         •    Produce monthly equipment and inventory reports, updating on IT and equipment status.
         •    Follow up with suppliers and contractors to track the progress of procurement and delivery timelines.
         •    Prepare monthly and quarterly reports on stock levels, procurement tracking, and supply chain updates.
         •    Regularly update and share inventory lists, stock reports, and procurement status with project stakeholders.

4.    Additional Duties
         •    Support all logistics activities as required and assigned by the Sr. Supply Chain Officer and Area Manager.
         •    Remain adaptable to changing circumstances, with duties subject to modification as needed, in consultation with the post holder.

Please List three references in the resume, including the reference’s full name, job position, contact number, and email.

 Only accepted applicants by the country office based in IRAQ will be contacted.

 Action for Humanity is committed to maintaining all necessary measures to protect and promote the well-being of all individuals who have a direct and/or indirect relationship with the organization and expects all staff, volunteers, consultants, and suppliers to share this commitment.

Action for Humanity doesn’t discriminate in its recruitment process against any race, religion, or gender and maintains a transparent recruitment process. The humanitarian intervention of Action for Humanity has no political, or religious affiliation nor has any monetary purpose.