Duties and responsibilities

WHAT WILL BE YOUR ROLE?

The Human Resources & Technical Admin Assistant is responsible for supporting various day-to-day HR and administration activities at the area office in line with NRC’s policies and procedures. 

Recruitment for G3 below:

Verifying and processing recruitment requests in coordination with the hiring manager.

Participate in leading start-up meetings, and support in longlisting and shortlisting as required

Announce, close vacancies, and collect applications from different sources.

Support in recruitment logistics arrangements (Booking the room, computers, chairs and stationery).

Support in interviews and tests process, verifying reference check, and preparing offers.

Verifying and maintaining recruitment archiving system and securing supporting documents.

Compensations & Benefits:

Responsible for verifying Timesheet, collecting signatures and archiving

Verifying and maintaining HR archive (Softcopies, hardcopies, and databases), doing periodical spot-checks about data accuracy and reporting missing documents.

Responsible for preparing new hires joining documents.

Responsible for the administrative process of departing staff.

Contingent workers recruitment and salaries:

Lead the recruitment process for the contingent workers.

Develop and update the contingent workers database.

Administration:

Ensure the technical maintenance of all NRC premises (electricity, heating, A/C, plumbing, sewage, repairs and upgrades in buildings).

Maintain a stock of kitchen and cleaning supplies and provide kitchen supplies to cleaners on a weekly basis.

Maintain a stock of stationery items and provide staff members with stationery and office supplies according to the needs and according to procedures in

place

Manage the accommodation of staff and visitors in hotels, from booking to verification sheet.

Ensure compliance with safety regulations for handling operations in the premises in cooperation with R&O team leader

Qualifications

1-2 years' Experience in Human Resources Function preferably in humanitarian/recovery context

1 year of experience in Admin

Bachelor degree in related field (Human Resource, Business Administration, Human Sciences …etc.).

Fluency in Arabic and English, both written and verbal

Previous experience in performing in complex and volatile contexts

Strong communication, follow-up, and organizational skills.

Excellent skills in MS office programmes (MS Excel, Word, PowerPoint, database)

Personal qualities

Analyzing

Planning and delivering results

Working with People

Communicating with impact and respect

Initiating action and change.

Empowering and building trust

We are also looking for people who share our values:

To be dedicated to what we do;

To be innovative and solutions-driven;

To act as one unified and inclusive team;

To be accountable to the donors that make our work possible; the people that we exist to serve; and to each other… the members of our NRC family

We can offer

An opportunity to make a difference and become part of a dedicated team of humanitarians

A genuine place of passion for responding to global refugee crises

Contract period: Up to the end of the current year, renewable based on NRC funding and performance. 

Salary/benefits: According to NRC's salary scale and terms and conditions. 

Duty station: Qamishli