Position Title: Monitoring and Evaluation Officer
Vacancy Number: 416-2023
Number of Positions: 1
Location: Derik
Department: Program – GROW Syria
Reports to: Senior M&E Officer
Posted: December 24, 2023
Time Frame: December 24, 2023 to January 05, 2024
Overview:
Cooperative Housing Foundation (CHF) International is a humanitarian organization providing urgent support to the people of Syria. All project activities are politically neutral, independent, and impartial. We provide support to everyone based on need, not political, religious, ethnic, or tribal affiliation.
CHF is seeking a professional for the position of Monitoring and Evaluation Officer. This position reports to the Senior M&E Officer and is responsible for monitoring the project activities on a regular basis, developing and maintaining the MIS of the M&E department and will be responsible for the collection & analysis of different data in relation to project activities.
DUTIES AND RESPONSIBILITIES
The Monitoring and Evaluation Officer is responsible for the following:
Beneficiary Selection
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Assist the Monitoring and Evaluation (M&E) Senior Officer in developing systems for screening and selecting beneficiaries, including assisting in the design of relevant tools when necessary
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Maintain and gather project statistics regarding number and beneficiary profiles, type and quantity of assistance provided, and any other quantitative and qualitative information required by the program.
Monitoring
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Oversee the collection of data on the progress of the project’s inputs, outputs and indicators, and updates the databases
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Assist in data entry and ensure proper filing of M&E documents.
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Work with other members of the CHF team to design relevant monitoring forms and conduct training for staff on the correct use of such forms.
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Conduct field visits on a frequent basis when security permits to community project sites to monitor community / stakeholder participation, project activities, provide technical assistance and troubleshoot along with the partners’ team.
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Provide monthly and quarterly updates to the Senior Management Team of the Indicator Tracking Table
Database Maintenance
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Assist in the process of constructing a CHF Beneficiary Database
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Produce a technical report covering all aspects of the database development process and definitions of codes, variables and copies of any software programme written.
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Produce SOPs on the use of the database and/or training materials for training on relevant staff on the use of the database.
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Train CHF team on the use of the databases.
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Ensure accurate and consistent entry of data received from field staff and partner/s into database/s
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Assist the M&E Coordinator in performing data analysis and producing statistical and graphic reports
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Maintain and further develop the structure or format of the database/s as required, incorporating suggestions and amendments from CHF team members, under the M&E Coordinator’s guidance
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Maintenance of the MS Access/Excel database/s and other/s as required
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Provide additional updates and data analysis as requested by the M&E Coordinator
Evaluation
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Work with the Monitoring and Evaluation Senior Officer and partners team to develop evaluation tools and sampling methods and protocols
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Conduct qualitative and quantitative surveys of program impact to assure the project goals are being met and that the CHF team is able to constantly improve the quality of program implementation.
Reporting
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Coordinate with partner’s team and other CHF staff to provide timely inputs for monthly and quarterly progress reports and any other required reports.
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Develop monthly reports on CHF activities to feed into donors reporting system
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Oversee CHF efforts to document success stories, including working with members of the partners team
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Assist the Monitoring and Evaluation (M&E) Senior Officer in responding to requests from management and/or donors regarding the status of programs/activities and/or other issues
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Any other duties that may be assigned by the supervisor
QUALIFICATIONS AND EXPERIENCE
Education and Training
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A university degree in development, programming, public relations/communications or other relevant field, or a combination of experience and education working in this sector.
Experience
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Experience in programming Microsoft Excel and Access Databases. Experience in other programming software is desirable
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Minimum 2 years of significant experience analyzing data and producing reports
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At least 2 years relevant experience, preferably with international organizations in the monitoring and evaluation of, and reporting for complex projects.
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Past work with international donor funded programs preferred.
Technical skills
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Experience carrying out M&E tasks, including survey work.
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Excellent command of excel and other database applications and ability to use software for database design
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Ability to design the structure of the database and write interfaces
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Analytical and reporting skills.
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Ability to solve problems in the field with partners, local committees and beneficiaries.
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Good command of spoken and written English and Arabic. Kurdish is desirable
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Computer/word processing and standard office software skills.
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Strong organizational and team working skills.
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Good negotiation and problem solving skills.
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Integrity, transparency, and strong work ethic.