Position Title: MEL Officer
Vacancy Number: 434-2024
Number of Positions: 1
Location: Alhassakah
Department: Monitoring and Evaluation -GROW
Reports to: M&E Coordinator
Travel rate: 50 – 75 % within country
Posted: February 13, 2024
Time Frame: February 13, 2024 to February 19, 2024

Overview:
Cooperative Housing Foundation (CHF) International is a humanitarian organization providing urgent support to the people of Syria. All project activities are politically neutral, independent, and impartial. We provide support to everyone based on need, not political, religious, ethnic, or tribal affiliation.
CHF is seeking a professional for the position of MEL Officer. This position reports to the M&E Coordinator or her/his designee and is responsible for monitoring the project activities on a regular basis, developing and maintaining the MIS of the M&E department and will be responsible for the collection & analysis of different data in relation to project activities.

DUTIES AND RESPONSIBILITIES

The MEL Officer is responsible for the following:
Monitoring:
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Conduct field visits on a frequent basis when security permits, to community project sites to monitor community / stakeholder participation, project activities, provide technical assistance and troubleshoot along with the program team.
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Oversee the collection of data on the progress of the project’s inputs, outputs and indicators, and updates the databases.
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Assist in data entry and ensure proper filing of M&E documents.
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Work with other members of the CHF team to design relevant monitoring forms and conduct training for staff on the correct use of such forms.
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Provide monthly and quarterly updates to the Senior Management Team of the Indicator Tracking Table
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Maintain and gather project statistics regarding number and beneficiary profiles, type and quantity of assistance provided, and any other quantitative and qualitative information required by the program.

Database Maintenance:
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Assist in the process of constructing a CHF MEAL Database
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Produce a technical report covering all aspects of the database development process and definitions of codes, variables and copies of any software program written.
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Produce SOPs on the use of the database and/or training materials for training on relevant staff on the use of the database.
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Train CHF team on the use of the databases.
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Ensure accurate and consistent entry of data received from field staff and partner/s into database/s.
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Assist the M&E Coordinator in performing data analysis and producing statistical and graphic reports.
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Maintain and further develop the structure or format of the database/s as required, incorporating suggestions and amendments from CHF team members, under the M&E Coordinator’s guidance.
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Maintenance of the MS Access/Excel database/s and other/s as required.
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Provide additional updates and data analysis as requested by the M&E Coordinator
Evaluation
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Work with the Monitoring and Evaluation Senior Officer and/or Coordinator to develop evaluation tools and sampling methods and protocols.
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Conduct qualitative and quantitative surveys of program impact to assure the project goals are being met and that the CHF team is able to constantly improve the quality of program implementation.

Reporting
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Coordinate with program team and other CHF staff to provide timely inputs for monthly and quarterly progress reports and any other required reports.
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Develop monthly reports on CHFs activities to feed into donors reporting system.
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Oversee CHFs efforts to document success stories, including working with members of the program team.
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Assist the Monitoring and Evaluation (M&E) Senior Officer/Coordinator in responding to requests from management and/or donors regarding the status of programs/activities and/or other issues.
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Any other duties that may be assigned by the supervisor.

QUALIFICATIONS AND EXPERIENCE
Education and Training:
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A university degree in development, computer programming, public relations/communications or other relevant field, or a combination of experience and education working in this sector.
Experience:
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Experience in programming Microsoft Excel and Access Databases. Experience in other programming software is desirable.
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Minimum 3 years of significant experience analyzing data and producing reports.
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At least 3 years relevant experience, preferably with international organizations in the monitoring and evaluation of and reporting for complex projects.
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Past work with international donor funded programs preferred.
Technical skills:
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Experience carrying out M&E tasks, including survey work.
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Excellent command of excel and other database applications and ability to use software for database design.
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Ability to design the structure of the database and write interfaces.
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Analytical and reporting skills.
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Ability to solve problems in the field with partners, local committees and beneficiaries.
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Good command of spoken and written English and Arabic. Kurdish is desirable.
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Computer/word processing and standard office software skills.
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Strong organizational and team working skills.
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Good negotiation and problem-solving skills.
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Integrity, transparency, and strong work ethic.