Job Family: Medical and Paramedical
Work place: Raqqa
Contract of Employment: Fixed-Terms-Contract for 12 months, Renewable
Job Purpose:
Carrying out medical data collection and entry activities into the mission database recording all relevant clinical and demographic data on patients and ensuring data quality/reliability, according to the organization protocols and maintaining confidentiality while producing the appropriate, updated documents for the medical team in order to support decision making processes
Accountabilities
· Performing data entry of all epidemiological information into select databases program and creating appropriate reports, providing data for project development purposes.
· Ensuring that all data entered has been authorized and that appropriate documentation has been received (patient records, treatment monitoring, etc.). Ensuring that all data entry processes occur in a timely and efficient manner.
· Ensuring all data collected and entered to databases is consistently accurate and complete. Being responsible for ensuring that quality control queries of the database are followed up, ensuring identification of data entry errors and corrections. Immediately reporting to the supervisor, any anomalies in the database
· Filing documents according to the organization standards
· Communicating regularly with the HCW’s, assisting in the (re)training when necessary, on proper registration of patients, proper filling of the various forms, clarifying queries, obtaining missing information and correcting errors, ensuring they have ongoing sufficient supplies of necessary hardcopy data collection forms
· Assisting in the compilation and preparation of regular reports and providing detailed information to medical and laboratory teams (weekly, monthly, according to patient treatment requirements).
· Ensure that all necessary data collection tools are available, including registers, patient cards etcetera. Update them and provide administrative support, as needed (e.g. printing).
· Ensure that every patient registers, including for the Health Promotion department, are updated and include all available information. If data are missing, take the initiative to acquire it thru working with each department registrars, contacting the Nursing Team Supervisors, Health Promotion team or consulting with the medical team.
· Provide training to registrars on how to complete the registers and other data collection tools.
· Check the data in the registers against the patient cards (and patient numbers in each department) at least every 2 days to confirm that the data in the registers are correct and accurate.
· Supervising incentives data encoders and work closely to them (solving DHIS issues, monitoring data, giving instructions)
· Establish other important data validation processes to ensure the data are correct.
· Ensure that the organization line list tools are up to date; all information should be available in the tools and should be checked every day to ensure consistency and reliability of data.
· Provide updated line lists to the Mission Epidemiologist on a daily basis or as requested, including scheduled submission to Amsterdam.
· Ensure data from key facilities (e.g. RNH, Mishlab and NCD) are obtained and communicated with the medical team (i.e. Epidemiologist and MTL).
· Develop plans and respond quickly to any outbreak (i.e. Measles, Meningitis) or mass casualty incidence, provide support for the team in terms of Data tools, line list, patient registers and training.
· Encode patient data from patient files as needed.
· Assist the Epidemiologist and MTL in preparing the monthly MMR, as well as other reports.
· Provide other data encoding and analysis tasks, as requested.
· Ensure that data are organized for easy access, stored safely and updated regularly (electronic and hard copy). Work with I.T to ensure electronic backups are completed each week.
· Be respectful and collaborative with internal and external stakeholders at all times.
· Travel to field sites to monitor data collection and provide support on a regular basis/as needed.
· Remain flexible and motivated in order to ensure the project data is updated and available in a timely manner.
Requirements
Education
Essential, higher education with proven computer literacy, Degree in Information and Technology (IT) or mathematics field, desirable
Experience
Minimum 2 years work experience in data entry/analysis
Knowledge
Essential computer literacy (word, excel and internet)
Language
Mission language and local language essential
