Responsibilities/Duties:
ESSENTIAL JOB FUNCTIONS:
- Have a clear understanding of procurement policy and assist in advising program staff and management on required practices and procedures.
- Daily Coordination of procurement activities for timely delivery of services and goods.
- Adhere to all procurement policies and procedures. Advise supervisor and colleagues on solution-oriented methods to conduct large and intense procurements while adhering to policies and timelines.
- Assist program and operations in regular procurement planning meetings.
- Develop and support standard specifications and processes for purchase and contracting of goods and services to provide improved service, quality pricing and reduce time and administrative costs.
- Ensure procurement ceilings and approval procedures are utilized appropriately.
- Ensure to apply all steps involved in tendering procedures and lead the tender process.
- Ensure procurement electronic files are maintained in an orderly and up-to-date system, as per standards.
- Work closely with Procurement Officers to get RFQs from local vendors and suppliers in NES, Amman and KRI.
- Help design and review tender documents (including the translation English-Arabic) and tender advertisement.
- Coordinate market surveys and maintain a strong knowledge of the local market in NES and in the region.
- Coordinate with Finance Department to ensure that payments to vendors has been made on-time and without any unnecessary strain on the financial system
- Coordinate remotely with warehouse and transport staff to ensure the timely delivery of all needed materials.
- Closely work with the procurement team and identify the gaps in procurement system and suggest improvements.
- Ensure that procurement activities are legal and moral.
- Collect offers from potential vendors for all operations and program requirements.
- Conduct himself/herself both professionally and personally in such manner as to bring credit to the organization and to not jeopardize its humanitarian mission.
- Other duties as assigned.
TEAM MANAGEMENT
- Create and sustain a work environment of mutual respect where team members strive to achieve excellence.
- Promote accountability, communicate expectations, and provide constructive feedback via regular performance reviews.
- Supervise, orient new team members as necessary.
- Provide team members with information, tools, and other resources to improve performance and reach objectives.
Organizations Commitment towards Safeguarding & Ethics
The organization is committed to ensure that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to the organizations code of conduct policies and values at all times. Team members are required to complete mandatory Code of Conduct online learning courses upon hire and on an annual basis
