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Reporting to the Asset Officer, The Asset Assistant is responsible for, with cooperation of Asset officer, the efficient coordination and management of all assets and property equipment for all IRC’s office and sites in NE Syria. As a part of the Supply Chain team in Raqqa. They must be able to provide services, whilst ensuring standard methodologies and maintaining audit-compliant records. They will also assist the IT Officer and Program Officer in defining the requested assets.

Responsibilities:

• Every quarter, the Asset Assistant shall support the Asset officer to prepare a list of assets bought during the last quarter.
• And request financial report for asset codes to reconcile and ensure the assets were purchased under the grant.
• code in the asset records
• Update any identified need for recoding of assets` T1. Shall a need for recoding is identified, the Asset assistant.
• shall coordinate with the finance and grants team to ensure proper recoding is documented and the “5 SYR NES Asset List” is updated accordingly.
• Ensure that assets, property including ICT equipment, furniture, and office equipment are tracked, and are employed for legitimate purposes only.
• Develop and maintain Asset Registers, including acquisitions, maintenance management, and transfers.
• Manage secure storage of unassigned assets.
• supporting Asset officer in implementing and monitoring the implementation of the asset acquisition, maintenance and
• disposal plans
• Advise the Asset Officer/Supply Chain Manager of asset-specific issues or improvements.
• Assist in the start-up of new offices – assess asset and furniture needs, develop planning and budget.
• Monitor and record the transfer of assigned equipment between Field Supervisors
• Support Asset officer to have Weekly inventory checks for assets with all Field Supervisors; enforce inventory procedures; keep organized inventory records.
• In charge of doing fiscal year count and end of grant inventory for assets with coordination of Asset officer
• Ensure all assets are tagged.
• Track all junked/sold equipment through end-of-life cycle.
• Work with the Asset Officer on tracking and recording locations of all inventoried assets to the greatest extent possible
• Assist with the Transportation Officer For moving organization assets where needed.
• Keep a clear follow up and clear flow of documentation related to Asset Equipment
• Any other duties as required delegated by Asset officer and SC Manager

• College degree preferably in a relevant field.
• Approximately 2 years of dynamically responsible professional experience in handling Assets/ Logistics.
• Previous experience in an emergency or conflict-afflicted setting is required.
• Strong computer competency with word processing, Excel, Outlook spreadsheets, databases, and other IT skills.
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Demonstrated Skills and Competencies:

• A commitment to IRC’s mission, vision, values, and IRC Way – Professional Code of Conduct.
• Credible written, presentation and verbal communication skills; ability to convey information effectively and solid experience providing training and staff development.
• Validated sense of professional discretion, integrity, and ability to handle complex situations diplomatically and to effective resolution.
• Excellent management and interpersonal skills and a solid ability to promote harmonious/cohesive teamwork, in a cross-cultural context.
• Validated ability to plan long-term, organize priorities and work under administrative and programmatic pressures with detail orientation and professional patience.
• Highly collaborative and resourceful; ability to establish positive working relationships with senior level management and all other partners to maximize cooperation and productivity.
• Curiosity, a desire to continually learn and develop and a sense of humor is a must.
• Analytical ability in creating effective solutions to complex matters while adhering to labor laws and internal policies.

Language/Travel:

• Local language(s) and proficiency in English.
• Travel: 50% to field sites in all IRC Raqqa &Der Zor sites as well as attending regional and global workshops and meetings.