Position Title: Procurement Coordinator
Vacancy Number: 432-2024
Number of Positions: 1
Location: Derik
Department: Grants & Finance -GROW
Reports to: Senior Grants and Finance Manager
Travel rate: 10% - 20% (May vary if required)
Posted: February 13, 2024
Time Frame: February 13, 2024 to February 26, 2024

Background:
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CHF is an international non-profit organization that works closely with communities worldwide to bring about sustainable changes that improve the lives and livelihoods of the vulnerable
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CHF Internationals’ Office of Humanitarian Assistance (OHA) has developed a strategy for the organization’s response to the Syria crisis, anchored in a field presence. Specifically, OHA is commencing responding directly in Syria, intensifying CHF’s assistance to Syrian IDP’s. This will be done through an approach to programming where projects will be focused on the sustainability rather than relief delivery and development projects.
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CHF is seeking a Procurement Coordinator. The primary functions of the Procurement Coordinator is to support the planning and implementation of both program and operations-related procurement, establish and implement procurement tracking and management systems, oversee and build the capacity of local national procurement staff, and ensure that procurement functions are efficient, compliant with internal policies and donor regulations, and well-coordinated and integrated with other teams within the Syria program. The Procurement Coordinator will be based in Derik, Syria and reports to the Sr. Grants and Finance Manager with Technical reporting to Sr. Operations Manager.
Responsibilities:
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Lead in the design, development, implementation and maintenance of contextualized procurement, purchasing, logistics and distribution operating procedures in order to attain operational excellence.
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In liaison with other operations departments and programs in procurement & logistics execution, he/she will establish & coordinate an overall, synchronized projects’ supplies annual procurement plan, thereby minimizing ad-hoc procurements, and aiding projects’ to better manage planned procurements and expenditures.
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Confer with relevant technical experts to confirm that specifications are accurate and complete, samples provided where necessary, and deliverables are complete and correct in accordance with contract terms, and fit-for-function.
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Coordinate sourcing strategies and develop a thorough and a full open process with a comprehensive supplier base for the supply of goods and services, constantly researching to ensure a reliable and competitive vendor base.
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Prepare and review supplier evaluations/bids analysis, requests for awards, purchase orders, contracts for services and other procurement documents, ensuring strict adherence to applicable procedures, accuracy and completeness of procurement supporting documents.
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Generate and disseminate complete, accurate and relevant monthly procurement reports on user friendly, standardized templates to support project management decision making.
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Coordinate with the Office Manager for office assets, coordinating their purchasing based on assessed needs, systematic tagging, and related claims processes), annual documented physical and disposal at close out per project specific disposal provisions.
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Facilitate procurement audits and internal compliance reviews.
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Work closely with the Finance team to ensure execution of payment terms outlined in the purchase orders and contracts. S/he will be responsible for follow through on all procurement & acquisition contractual obligations. In coordination with activity managers, s/he reviews and approves invoices prior to forwarding them to finance for payment processing, resolves any problems that arise, performs post contract evaluations ensuring accuracy and integrity of data.
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Maintain flexibility to take on added responsibility as and when needed, as per their supervisor’s request.
Knowledge, Skills, Abilities:
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Strong organizational and team working skills.
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Good cultural awareness and sensitivity.
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Ability to work under pressure.
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Strong commitment to CHF’ vision and values.
Qualifications:
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Bachelor’s degree and 3 years of experience in Logistics/Supply chain or a combination of education and 5 years of experience in logistics /Supply chain.
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Minimum of three years’ experience managing logistics and procurement.
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Working knowledge of international funding agencies procurement procedures, and strong knowledge of USAID rules and regulations.
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Familiarity with commodity management tracking systems.
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Demonstrated ability to work with limited supervision.
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Excellent command of English and Arabic both written and spoken, working knowledge of Kurdish and is an asset.