Execute Administrative, Finance related Tasks, and follow up of Project Accountancy to support the Project Finance Manager following the Organization Standard and Procedures, in order to ensure Legal Compliance and keep a Strict Control over Monetary Resources to achieve Project Objectives

·       Implementing cash management procedures in order to ensure the highest control and security,  assisting the Project Fin Manager in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc.

·       Processing the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any sort of disparity

·       Carrying out all accounting tasks and activities, classifying, preparing and filing of all accounting pieces in accounting software, in order to ensure strict control of all expenditures and the reliability of statements and documentation.

·       Following up of all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative.

·       Making all administrative information available to the staff (posting, meetings, etc.), supporting the Finance and Accountancy Manager in translating documents into local language and assisting in meetings upon request.

·       Any other administrative task delegated by the Finance and accountancy Manager.

Specific Accountabilities

·       Compiling all financial documents that are sent from projects and sending it to the Erbil base for archiving.

·       Sending all Hawala request to the Finance and Accountancy manager for processing.

·       Review of payment requests and ensure that signatures and documentation follows the authorization table.

·       Translating any relevant documents and receipts.

·       The Petty cash is well managed and reflects at any time the real amount in finance software.

·       A cash count is carried out before the end of each working day and an end of week cash count is conducted in collaboration with Finco or FAM.

·       Ensure all Hawala payments are completed with the relevant book keeping on finance software.

·       Field gap filling in the different projects

·       Monitor the cash balance available and anticipate cash needs (payments, operational advances): a clear evaluation of the cash needs is done in advance (cash request).

·       A chronogram of payments is prepared and followed and payments are done on time (including service contracts, suppliers, rentals, running costs, etc.).

·       The contract follow up is updated (provision of new contract numeration, update when payment of the contract is made).

·       The encoding in finance software is done with precisions in respect of standards (descriptions, accounting code, analytical axis, donor allocation, quotations, etc.).

·       The supporting documentation of the accounting is validated according to the authorization table and the vouchers are classify as soon as they are encoded in Finance software.

·       Open advances are thoroughly monitored and the processes of opening/closing respect the procedures (ie: authorized requesters, etc.)

·       Adhere to monthly Accounting closure cycle for MM (mid-month) and ME (month-end) as outlined by Coordination.

·       Accounting files (hard and soft) are up to standards.

·       Desirable Experience in INGOs.