Position Title: Procurement Officer
Vacancy Number: 433-2024
Number of Positions: 1
Location: Derik
Department: Grants and Finance /Operations-GROW
Reports to: Procurement Coordinator
Travel rate: 15%
Posted: February 13, 2024
Time Frame: February 13, 2024 to February 26, 2024

Background:
CHF International (CHF) is an international non-profit humanitarian and development organization that works closely with communities worldwide to bring about sustainable changes that improve the lives and livelihoods of the vulnerable. In NES, CHF is providing support to emergency humanitarian assistance and development projects.
CHF is seeking a full-time Procurement Officer to support Procurement functions of CHF’s office and GROW program activities.
The position is based in Derik, with occasional travel to field offices in NES, and reports to the Procurement Coordinator or designee.

Job Summary:
The overall responsibility of Procurement Officer will be to manage and support the procurement related activities, in order to ensure smooth, timely implementation and support for CHF programs in NES.
Specific Responsibilities:
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Support Procurement Coordinator/designee to develop and monitor the Procurement Plan for CHF to ensure timely procurement of goods, services and works.
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Fully implement procurement protocols, SOPs and regulations as guided by manager/designee
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Maintain a procurement tracking system for CHF and provide regular updates to manager/designee for the Senior Management Team regarding the status of outstanding procurements
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Work with CHF staff to undertake the tendering, evaluation and monitoring of contracts, including reviewing documents received from vednors for completeness and correctness and facilitating timely support from relevant team members.
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Provide support for the management of contracts, Fleet management and Asset & Inventory management
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Make available to the compliance department, in the Mission and HQ the needed documents for compliance clearance
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Provide support to the Procurement Coordinator or designee, to ensure that all procurements meet donor regulations and CHF standards and practices.
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Assist in the selection of appropriate suppliers and contractors, to promote good procurement practice with due regard to sustainability, ethical purchasing standards and whole life costing.
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Lead and facilitates Technical Evaluation Committees in line with Procurement and TEC SOPs
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Regularly revise/update list of suppliers based on different sector of goods, services and work.
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Participate in negotiation of contract terms on a range of central contracts and to monitor performance against these contracts.
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Support the Senior Management Team as needed in providing all customs related documents, invoices, etc. from the supplier and follow up with the Finance & Admin departments on payments.
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Ensure that all files are kept in order, and procurement documentation is completed and available for review, payments and implementaiton.
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Demonstrate a service-oriented approach to assisting the program team in understanding requirements and completing tasks
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Support, when needed, the Senior Management Team in maintaining project files that are related to procurement
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Carry out any other related duties as might be reasonably requested by the Supervisor/designee
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Provide documentary justification of expenses to the Finance Office
Qualifications and Experience:
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A bachelor degree preferable in a relevant field or a combination of experience and education working in this sector.
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Minimum of two years’ experience in procurement/Supply chain
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Prior experience working with international non-governmental organizations is highly preferable.
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Prior experience working with donor funded programs including USAID is strongly preferred.
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Good computer skills; excellent command of Microsoft Excel and Word required
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Ability to work well in unstable and frequently changing security environments;
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Good command of spoken and written Aarbic and English. Working knowledge of Kurdish is an asset.
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Some working knowledge and understanding of acceptable procurement procedures and principles; understanding of US government and/or UN regulations preferred
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Detail-oriented; strong work ethic
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Good team player; collaborative and able to work well with colleagues from different backgrounds