Arche noVa, registered in Germany as non-profit international NGO, incorporated in Germany with its registered office in Dresden, Germany, represented in Erbil Office is looking for a suitable candidate for the position of: Logistic Assistant

Duty station: Hasaka

Duration:4 months contract

The Roles & Responsibilities:

o   Support Logistics Officer in all Logistics and Procurement procedures in accordance with arche noVa procurement and logistic policies.

o   Oversee the line management of drivers and ensure the organization of movements for the team in form of a weekly movement plan. Update movements on short notice if changes occur.

o   Support Logistics Officer to Produce all procurement documents for the project where applicable to AN procurement procedure, tenders, including purchase requests, Collect RFQs, bid analysis, purchase orders, …

o   Do scan for all files and have them achieved and keep data up to date on cloud system.

o   Obtain quotations and perform negotiation with suppliers for fair prices and conditions. Collect delivery notes and invoices.

o   Assist Logistics Officer to Liaise with suppliers while under contract, conduct contract tracking and prepare contract amendments.

o   File copies of all documents in accordance with AN operation procedures and procurement document flow with finance department.

o   Keep tracking office needs (stationary, kitchen supplies, electricity, fuel, gas, …) and Collect needs in end of each month and ensure procurement of the items in a timely manner in accordance with the need of the team.

o   Warehouse management: Keep stock of all items in the office and warehouse (stationery and storage rooms). Track the available stock and any incoming or outgoing items in support of program team. 

o   Solve maintenance issues in the office together with security guards whenever needed.

o   Follow up vehicle logbooks of drivers to ensure signatures are collected. Assist logistics office in End of each month to check kilometers done and working hours of each vehicle and inform finance for the payment.

o   Assist Logistics Officer to finalize weekly movement plans before end of week, to plan all movements and share for security approval with Security Officer in timely manner.

o   Keep an inventory list updated and mark all inventory with a tag. Ensure that each staff signs asset reception sheet. Also track if items are moved between staff/departments.

o   Support arche noVa in other duties as requested by the supervisor.

o   Management of office including all tasks from liaison with all support departments, including security decisions and management of up to 15 staff

Qualifications and Educational Requirements:

o   Minimum 1 year of relevant experience in field of logistics within a NGO.

o   Very good knowledge of Arabic and English, Kurdish is preferred.

o   Good knowledge of Microsoft Office (especially Word and Excel)

Additional Notes:

-        Excellent organization skills and able to respond on time to fast changing priorities.

-        Team worker with high level of interpersonality and very good communication skills.

-        Flexibility.

-        Ability to work under pressure in a high-pace environment.

-        Ability to work individually and to show initiatives.

-        Detail-organized and accurate.

-        Reliable, punctual and serious.

-        Working according to humanitarian principles: humanity, neutrality, impartiality and independency.