We are a private, non-profit international medical humanitarian organization dedicated to providing medical assistance to populations in crisis, without discrimination and regardless of race, religion, creed or political affiliation. To support our operations across North East Syria, we are currently looking for the following position: HR Assistant

Job Purpose:

Execute administrative, HR and legal related  tasks to support the Project HR  Manager following  organization standards and procedures, in order to ensure legal compliance and to realize the HR capacity required to achieve project objectives

Accountabilities:

• Under supervision of the Project HR Manager managing personal files in order to ensure accuracy, compliance and on time payments.
• Updating the HR database and personal files to facilitate HR processes management.
• Updating Social security  Tax office files in order to meet legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance
• Preparing employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.
• Preparing monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
• Following up of all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative
•  Making all administrative information available to the staff (posting, meetings, etc.), supporting the Project HR Manager in translating documents into local language and assisting in meetings upon request.
•  Additional HR/ Admin tasks delegated by the Project HR Manager
• Under the supervision of the Project HR Manager manages the employee HR processes from the signature of the offer letter to the end of the contract in compliance with the NES Internal Regulations;
• Under the supervision of the Project HR Manager supports project managers, supervisors and employees with the Performance Management process, including ensuring completion of PM process for all employees and training
• Under the supervision of the Project HR Manager develops and delivers HR training for project staff, including but not limited to, SANOU and On boarding;
• Our Project in Raqqa works in close collaboration with Raqqa Medical Council (RMC) by supporting 3Facilities. HR Assistant will support HR Manager in HR management and emergency interventions.
• HR assistant will work closely with incentive Admin manager on staff roster and HR database
• In collaboration with incentive Admin manager, to follow-up on monthly incentive staff attendances required for organization supported facilities.
•  When requested; to cover role of Finance Assistant (Annual Leave gaps & Sick leaves)
• Supporting Fin/HR Manager to arrange staffs, visitors, guests, and guest-house`s administrative issues such as foods, supplies and other related issues.
• Keeping track of staff movement in the Guest House for a clear monthly food pot calculation.

Education  

 Desirable finance, business or administration related diploma

Experience 

 Essential previous working experience of at least two years in relevant jobs
 Desirable experience in our organization or other NGOs in developing countries

Language  

Mission language and local language essential