Accountabilities

• Following the HR Co’s instructions, supervise that the internal regulations are followed in the mission in order to ensure both tax and labour regulation compliance
• Execute recruitment activities ensuring transparency and equity and issuing job offers conveniently in order to meet HR needs.
• Inform all the new staff on Staff Regulations, HR policies and regulations and/or living conditions in order to facilitate staff integration and their security.
• Execute, under the HR Coordinator supervision, employee contract related activities (file opening and formal documentation archiving, personal data updating, amendments, termination dates supervision, etc.) in order to ensure legal compliance.
• Present and explain contract terms and the content of Internal regulation (rights and obligations) to newly recruited personnel in order to ensure legal compliance and local integration.
• Collect the variable pay slip elements on Homere (paid holidays, sick leave, unpaid leave, etc.) in order to ensure accurate and on time payroll payment.
• Supervise the payroll process, checking the list of employees and amounts payable (variable pay, taxes, social securities contributions, etc.) in order to ensure accuracy and on time payroll payment.
• Follow-up cost of living on a regular basis.
• Register applicants to training activities and help the HR Coordinator to evaluate the results in order to improve return on training expenditures.
• Support the HR Coordinator to draw up annual holiday planning in order to schedule staff shifts and cover operational needs.
• Supervise project budget execution in order to detect deviations and recommend corrections.
• Organizes travel and files of all Staff arriving/departing the Mission, including International Staff documentation (visas, ID card, Mission Orders, etc.), booking and purchasing plane tickets, keeping / renewing passports and organizing briefings / induction.
• Ensure that all staff have valid work, stay, and travel permits.
• Ensures staff travelling through the capital is picked up, has appropriate papers and a place to stay.

Specific Accountabilities

Recruitment:

• Post job vacancies announcements for mission online and share with all mission location
• Responsible for keeping the recruitment overview for coordination up to date.
• Responsible for keeping a database DW pool up to date divided by department.
• Ensure proper onboarding for the new recruited staff

Staffing:

• Share monthly annual leave overview with relevant managers/coordinators.
• Support managers/coordinators in JD follow up and update.
• Follow up with supervisors of the different departments in healthy rotation within the DW pool.
• Responsible for submitting the monthly HR report

LEVEL 7

Work place: Derik,

Contract of Employment: Fixed-Terms-Contract for 12 months, Renewable

Job Family: HR & FIN

Job Purpose:

Implement general administrative procedures in order to ensure documentary traceability as well as compliance with local labour and fiscal regulations, under the HR Coordinator’s supervision

Education         •           Essential university diploma, desirable a degree in finance, business or administration related studies.

Experience  

•  Essential working experience of at least two years in relevant jobs.
• Desirable experience with INGOs

Knowledge 

• Essential computer literacy (word, excel, internet, Outlook)
• Desirable experience of HR application like Homère

Language:

 Advance level in English is Essential, plus local language

COMPETENCIES:   

Results, Teamwork, Flexibility, Commitment, Stress Management