Procurement Oversight function in Raqqa field office (30%)

• Support the head of Supply Chain in effecting Global and Regional Supply Chain Priorities downstream to ensure alignment and implementation of Supply Chain Strategy through compliant, efficient and effective supply chain management mechanisms.
• Implement Supply chain strategy to ensure that the supply chain function deliver on program priorities and realise best sourcing outcomes.
• Implement the Organization’s Procurement Manual and Country Logistics Manual, Partner Procurement Guidelines and SRO Procurement Policy to ensure highest levels of compliance.
• Enforce the application of the Organization legal Memo Compliance with Sanctions & Export Controls
• Implement Supply Chain Child Safeguarding Measures / Action Plans
• Consolidate the financial benefits derived from procurement transactions as part of meeting SRO target for cost savings / cost avoidance from our supplier spend.
• Manage performance of the direct reports and support their respective areas of growth and development.

Logistics Coordination-10%

• Implement logistics and supply chain standards and procedures /Organization Quality Framework to meet Organization’s operational quality standards.
• Promote the timely development of Distribution Plans from program teams to ensure accurate distribution of supplies within active project life.
• Implement Organization’s fleet management systems to ensure accountable, efficient use and allocation of the vehicle fleet.
• Coordinate with RPU on International Procurement and freight scheduling whenever required.

Asset Management – 15%

• Oversee the Raqqa asset registers are constantly updated, maintained, that all assets are logged, issued with unique asset numbers and cards and are tracked.
• Champion the Asset Verification Exercise periodically to ensure an accurate listing of Assets in Raqqa
• Monitor the acquisition of assets in close adherence with the BIS requirements.
• Oversee key Trackers holding all closeout documentation including asset database, closeout letters, stock donation certificates.

Warehousing and Inventory Management – 15%

• Lead the process of Quarterly Physical Stock take to ensure records and physical stocks records are reconciled within active project life of awards and grants.

• Conduct spot checks to Randomly monitor stocks and Program supplies are effectively entered on the Total Inventory Management Systems to account for all inbound and outbound movement of commodities and Program Supplies.

Develop the skills and experience of organization’s Supply Chain staff (20%)

• Coach staff to ensure performance or implementation issues are solved in a consultative manner
• Take ownership of personal capacity-building, ensuring plan is in place and agreed with Line Manager in order to build on areas of growth.

Information Management-10%

• Consolidate, review, and submit Monthly reports including Procurement Trackers Tender Tracker, BAF Tracker, Asset Register & KPI Consolidated File
• Monitor Key Performance Indicators (KPI’s) Metrics to track performance as part of Supply Chain and Programme Quality check.
• Use Organization’s SharePoint platform to archive all Supply Chain documents in good resolution

               Share weekly Reports with Internal Users to be constantly updated on Supply Chain Progress, and               status of Purchase Requests.

In order to be successful, you will bring/have

Essential:

• Degree in Logistics, Supply Chain Management, or related field.
• 5 Years Field based and Hands On experience in supply chain management in an emergency environment including complex procurement, transport and distribution, warehouse, and stock management.
• Experience in vehicle and fleet management, Distributions of NFI’s and food & Medical Supply Chain Management
• Experience of building and developing the capacity of logistics staff.
• Good People Management Skills and objective in Performance Management Conversations with Excellent interpersonal and team skills
• Excellent Microsoft Applications Skills
• Fluency in written and spoken English and Arabic
• Commitment to and understanding of the organization’s aims, values and principles.

Desirable:

• Ability to speak Kurdish Languages
• Relevant qualifications or training courses.

Application Information:

• Qualified women and persons with disabilities are encouraged to apply’ as our commitment to inclusion and non-discrimination.
• We follow an extensive background and reference checks for candidates, so we request you to provide accurate information in your CV (i.e. specific dates for your experience and academic certificates etc.). Any discrepancies in information provided in your CV and application will lead to cancelation of your candidacy at any stage of the process even after employment.

• Please mention your English and Computer skills clearly in your application

• We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

• All employees are expected to carry out their duties in accordance with our global anti-harassment policy.
• INGO does not charge a fee at any stage of the recruitment process.