Position: Project Manager
Direct manager position: Acting Area Manager
Contract Duration: 1 Feb 2024 - end of Sep 2026 (32 months).
Project/ Workplace: Northeast Syria, Deir Ezzor.
Advertising start date: 11-01-2024.
Deadline for receiving applications: 31/01/2024 @ 04:00 pm
Note: Due to the urgency of this position, CVs will be reviewed on a rolling basis and the vacancy can be
filled before the specified closing date.
In close line management of Area Manager and Head of Programmes, the Project Manager is responsible for the
overall implementation of assigned project and components/activities in accordance with the agreed outcome and budget.
- The Project Manager is responsible for the development and management of the project activities, project budget and donor reports.
- Overall management of project staff.
- Present the project in formal meetings with external entities as required and requested by Line Manager.
- Develop and manage the implementation of project activities to achieve project goals and objectives
- including designing and implementing relevant indicators, monitoring and evaluation systems and frameworks.
- Contribute to the development of proposals for new funding opportunities.
- Maintain up to date project plans based on activities and financial progress.
- Ensure that project teams develop community acceptance in the project areas, having respectful relationships with community members.
- Ensure timely and accurate contributions to project narrative reports, quarterly performance indicator tracking tables, baseline and final reports.
- Support Area Manager and Head of Programmes to identify key issues affecting project implementation, or key local issues affecting future grant/project developments.
- Conduct regular visits to project implementation areas and advise and support project staff with the identification and solution of technical issues.
- Perform other duties assigned by the direct supervisor.
Project Management:
- Develop Detailed Implementation plan, procurement plan, human resource plan, budget spending trend, monitoring plan and performance indicators for assigned projects.
- Ensure the project is implemented in line with WASH, Livelihood and Peace building relevant standards and in collaboration with WASH, Livelihood, and Peace building clusters.
- Provide strong leadership of the assigned project, working to ensure both short and long-term positive impacts and outcomes for the beneficiaries, local authorities (where applicable) and local project staff.
- Ensure logistical preparation of meeting and activities and identifying, engaging, and coordinating activities.
- Consult and negotiate with Local clusters in (NES) to strengthen your communication channels, impact positively on the project objectives and oversee the selection and verification of beneficiaries, if needed.
- Ensure project activities are implemented to a high quality based upon related standards and guidelines.
- Ensure all internal and external narrative and progress reports (weekly, monthly, interim, and final) for the
- assigned projects are submitted within agreed time frames to the relevant stakeholders.
- Ensure project completion, filing and archiving procedures are implemented, with a system for filing project
- documents in a clear and ordered way.
- Support cross-team learning through regular department/team meetings.
- Continuously monitor and supervise project activities, evaluating progress through outputs and impacts using both quantitative and qualitative data, and involving the project team
Technical support:
- Ensure compliance of project components with the national and international standards.
- Build capacity of project team members.
- Design and plan technical components and interventions for future projects.
- Provide technical expertise and guidance on all Livelihoods and Agriculture activities in the area.
- Contribute to the development and implementation of an appropriate and effective Livelihood and Agriculture strategy.
Team Management
- Recruit and supervise Project team; manage, train, and coach the staff in achieving project goals.
- Provide supervision, guidance and monitoring for project staff, ensuring clarity over project plans and priorities, and encouraging effective teamwork.
- Ensure AFH performance management system is effectively implemented with objective setting, probationary reviews, regular catch-up, annual performance appraisals and exit interviews carried out for project staff
- Facilitate capacity building through assessment of the staff training needs and ensure that appropriate trainings are conducted.
Budgeting:
- Responsible for managing project budgets, monitoring expenditure to budget and identify and act on any corrective actions required.
- In conjunction with the Finance and logistics staff, ensure project budget is well scheduled and a procurement plan is drawn up.
Coordination:
- Build positive working relationships with Project stakeholders, including Community Leaders, government officials, governmental departments, NGOs, donor representatives and other related stakeholders.
- Liaise with Logistics, Finance, and other departments as appropriate to identify and plan the support needed for implementation of projects, advising on procurement needs as appropriate.
